How To Organize A Run For Your Community
How To Organize Community Runs
Organizing a run for members of your community is a great way to bring everyone together, including kids, youth, and the elderly. But it is also very challenging to plan and execute. If you have organized a run for your community before but it didn’t go as planned, or you are planning to organize the very first one in your community; either way, we will furnish you with five useful tips on how to successfully organize a run for your community. Let’s begin!
1. Choose The Right Location
The very first thing you need to do when organizing a run is to decide the venue. The location of a race is a big determining factor in the success of such an event as some routes require more resources to be deployed than others. It also determines the number of persons that will show interest. In fact, for more people to indicate interest, the route has to be flat as steep or hilly terrain is a turn-off for many.
And if you want the start and finish line to be in the same location, you can use a looped course. This way, you don’t have to transport runners to and from their different destinations. Ideally, the road has to be accessible by vehicle, so runners can have people cheering them to victory – a race will be incomplete without a crowd of supporters.
Another thing to consider when choosing a location is whether or not it facilitates the positioning of water stations. These stations should be situated at both sides of the proposed track, so runners can stop to get a little hydration boost while running. For sure, water stations will prove particularly useful in 10k or 5k runs.
Also, ensure that you consider safety measures when picking a location for a run. In the event of traffic, are there spacious sidewalks for runners to use? Can items like mobile toilets and waste bins be placed on either side of the route? These are vital questions you need to be in the affirmative before going ahead to choose a location.
2. Draft Out the Resources Needed
After sorting out the location and logistics, you then have to draft out a detailed breakdown of the resources you will need to pull off the event. Here are some of the resources and factors to consider:
- The number of volunteers and sponsors needed for the run
- The level of security
- The number of water stations required
- Any need for mobile toilets?
- First aid kits
- The number of disposable bags and trash cans needed
- Gift items for winners
Putting the aforementioned factors into consideration will help you to know how feasible the event will be. Organizing a run will most likely fail if you do not take your time in doing proper research on how to go about it. In addition, odds are high that you might even forget one or two vital aspects that will make the event a success.
3. Promote the Event
After you have decided on the location and resources needed to put together a running event for your community, then it’s time to send the word out to your town folks. There are tons of ways to promote the event – some do not even require money.
Traditional media remains the best way to promote an event if you want to reach your entire community and beyond. You can also visit local television and radio outlets to interview you and your volunteer team. Jingles will also go a long way in reaching out to your entire community. But then, traditional media is quite expensive, so if you are running on a tight budget, you can consider social media.
Additionally, in this day and age, almost everyone has at least one social media account. Facebook being the mother of most social media platforms, has the largest coverage. In light of this, you can set up a Facebook page where people can be updated on the activities surrounding the buildup to the event. Or even set up a Facebook Event, so members can invite their followers and friends.
However, do not forget those who for some reason is not on social media or have access to radio and television and you can put up posters and distribute fliers to everyone in your community.
4. Communicate with Participants
Now that people are aware of the forthcoming run, some of them may start showing interest. When this happens, ensure that you stay in touch with these participants and look for ways to make them anticipate and be motivated about the event. You can send them training tips and words of encouragement. Otherwise, they may lose interest before the big day and you will be back to square one.
You can also create a registration portal, so prospective participants can register and have a sense of obligation to attend. And as the event draws closer, send them text messages or give them a call to serve as a reminder. And if the participants have any questions, be ready to respond with sincere and reassuring answers. This way, they will not feel left out and possibly decide to take a rain check.
5. What to Do After the Event
Now that you have been able to organize a run your community, what do you do next? It’s time to send congratulatory messages to all participants, and especially the winners. Do not see “thank you” as a big cliché that you can overlook. It might be the reason why someone will attend another run you organize in the future. And if you were supported by sponsors and volunteers, you can send them an appreciation message in the form of a text, card, letter or gift item. Because without their input, the event may not have been taken place.
What’s more, you can also get vital feedback from participants and spectators, so future runs can be better. To do this, create an online survey, where participants can share their opinions about certain aspects of the event. In fact, you can give both runners and spectators the condition of anonymity, so they can freely express their views. With this evaluation, you will know your high points and the areas you need to work on.